Update to Guidelines for Events

The whole sector has been working hard to help make everyone feel safe returning to live meetings and events.

Many hotels and venues have been operating since the end of the first lockdown.  Staff have all been fully trained and an army of cleaners are on site to make sure touch points are regularly cleaned.  Clients who have held small meetings and stayed overnight have given us excellent feedback in terms of safety.

We have been working closely with all the industry bodies including the Hotel Booking Agents Association and Meeting Industry Association to ensure we are up to date with all the guidelines.  There have been a number of test events that have taken place over the last few months; carefully monitored by Public Health England and the government.  Venues and event planners have been able to demonstrate that it is possible to organise and run business events safely as long as guidelines are followed. These include:

  • Pre-registration of all delegates
  • Contactless check in
  • Clearly marked one-way systems
  • Hand sanitizing stations
  • No paper hand outs
  • 2m social distancing
  • Wearing of masks
  • Private dining and drinks receptions are not allowed.  However, delegates can have a buffet style lunch.

As a result of all the hard work business events are now permitted in all tiers.  Currently in tier 1 and 2 business events can take place indoors for up to a maximum of 1000 delegates or 50% of the venue capacity whichever is smaller.  So, if a venue holds 1500, then the permitted capacity will be 750. Events cannot be multiday. Outside events can be larger but this will depend on the tier the venue is in and the capacity.  In tier 3 essential business meetings for up to 30 will still be permitted.

It is a great time to add a “hybrid” element to your conference.  Adding virtual delegates will increase the capacity of your chosen venue.

We know that many companies and delegates are keen to get back to face to face meetings and we are finding that dates for the last half of 2021 are already filling up.

It is really important for you to start planning your events for 2021 now.  We are here to talk through your options in terms of live, hybrid and virtual and would love to hear from you.

Just send us your questions and enquiries to reservations@hotelresuk.com