Meetings and Event Re-start Dates

After what seems like a very long wait, we have finally got 2 dates for when people can start meeting. We’re very excited to start planning meetings and event for our clients again.

Meetings for 30 or under can resume from the 1st August and larger events including exhibitions can start from the 1st October. Of course, this is with the caveat that the pandemic is still under control. There are guidelines that must be followed, not all have been released yet, but we will use our website and social media to keep you as up to date as possible.

Over the last four months, we at HotelRes and our venue colleagues we have all been working hard to ensure that we are ready for events to start again.

The venues have all made sure they are ready to safely host your delegates. They have been busy training staff and implementing procedures to ensure cleanliness and safety. They have all installed screens, apps for contactless communication, extra cleaning regimes, one-way systems, different food delivery options and working out new layouts and capacities based on social distancing guidelines.

At HotelRes we have been collecting all the venue safety guidelines and working with hybrid event solution providers to make sure that we can help clients reach as large an audience as possible.

Here is a link to our Hybrid Events solution: HotelRes and Hybrid Events.

The guidelines are open to interpretation and each venue will have their own rules.

From the 1st August when meetings for 30 will be allowed:

• Social Distancing Guidelines must be followed
• No sharing of pens or paper
• No lanyards, paper handouts or gifts
• Wash hands on entry to the venue
• Additional cleaning of “touch points” during the meeting
• Well ventilated room
• Social Distance seating
• No direct face to face discussions unless you are 2 metres apart; so U-shape and boardroom where delegates are side by side is fine.
• No music that will mean delegates have to shout to be heard; use of a microphone for the trainer or host.

From the 1st October when larger events will be allowed:

• All of the above
• Attendees must pre-book and register for events
• Contactless registration
• Staggered entry to avoid any queues
• Digital approach, so no badges, event handouts or gifts
• 1-way system clearly marked
• With exhibitions there should be wider aisles and more space between stands.

Most of the guidelines and rules are common sense and will rely on all the individual delegates being responsible for their own actions. But it is vital you agree with the venue who will be responsible for monitoring and enforcing the measures, and how you will deal with any delegate who is not following the rules.